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AVIS RENT A
CAR
Avis Rent A Car
is offering a special discount to all conference attendees. For reservations call
1-800-331-1600 and mention our discount code: AWD#T653399. Or you can book online
at www.avis.com and enter T653399 into the Avis
Worldwide Discount (AWD#) prompt under the Rates & Discounts section.
TRAVEL AGENCY
Rightway Travel,
AHQA's official travel agency, can assist you in your travel plans and can be
reached at 800-748-8565 (phone) or 228-688-7590 (fax). We urge you to make your
travel arrangements as soon as possible to receive all discounts being offered.
AHQA is not responsible for non-refundable tickets.
TRANSPORTATION
All transportation
boarding from Orlando International Airport to Disney’s Coronado Springs
Resort can be found on LEVEL 1 of the airport. Click
here for transportation coupon provided by Mears Transportation Group. Mears
Motor Shuttle coupon procedures (ticket counter locations at Orlando International
and return shuttle information) are provided along with the coupon.
DRIVING DIRECTIONS:
AIRPORT TO HOTEL
Proceed
North on Airport Blvd. East towards Airport Exit by turning left, Turn Slight
Left onto Fl-436 N., Take the SR-528-Toll W Ramp towards US-17/International Drive/US-441/US-92/Turnpike/I-4,
Merge onto Bee Line Exwy (Portions toll), Merge onto I-4 W., Take the SR-536 E
Exit- Exit number 26AB- towards Epcot/Downtown Disney/Animal Kingdom, keep right
at the fork in the ramp, Merge onto Epcot Center Dr, Take the ramp towards Disney/MGM
Studios/Epcot Resort Area/Wide World of Sports, Merge onto East Buena Vista Dr.,
Turn left onto Avenida Del Centro, Turn left onto West Buena Vista Dr.
HOTEL
Disney's Coronado
Springs Resort
1000 West Buena Vista Drive
Lake Buena Vista, FL 32830
Phone: (407) 939-1020
Fax: (407) 939-1001
Website: www.disneymeetings.com
Disney's Coronado
Springs Resort has been chosen as the official headquarters hotel for the
2003 Technical Conference, "Changes, Challenges & Commitment: A New
Era". The Coronado Springs Resort is located in the heart of Walt
Disney World® and is the largest convention hotel at the Walt Disney
World®. The resort celebrates the character and traditions of the American
Southwest and Northern Mexico.
For visitor information
and park tickets, please contact the Coronado Springs Resort.
ROOM
RATES
$136 SINGLE/DOUBLE.
Reservations may be made by calling the Resort at (407) 939-1020. The resort is
unable to adjust rates after check-in and cut-off, after which, reservations can
only be made based on availability. Reservation cut-off is January 6, 2003.
The Disney Coronado
Springs Resort requires individual room reservations be confirmed and guaranteed
by a deposit of one night's room revenue (plus applicable taxes). If a guarantee
is not received within 7 days of the reservations, the reservation may be cancelled.
This policy is in addition to the AHQA sleeping room deposit policy below.
HOTEL
CHECK IN / CHECK OUT TIMES
Hotel check-in time is 3:00 p.m. Checkout time is 11:00 a.m. Guests arriving before
3:00 p.m. will be accommodated on a first-come basis pending availability of rooms.
HOTEL SLEEPING
ROOM DEPOSIT POLICY
(Revised November 2002)
Purpose:
The purpose of
the following AHQA Hotel Sleeping Room Deposit Policy is to avoid penalties and
fees for early departures or no-shows and to avoid use of an overflow hotel.
Policy:
To receive the
discounted conference room rate, callers must identify themselves as attendees
of the AHQA meeting. Reservations are to include the name of each guest and his/her
organization.
Cancellations
or reductions in reserved room nights may be made without penalty up to three
(3) months prior to the opening day of the conference. After this deadline,
the entire reservation is treated as a nonrefundable deposit. Requests for
cancellation or reduction in the reserved number of room nights after the deadline
for locking in reservations will result in charges being incurred for all reserved
room nights. Substitutions of one guest for another are permitted at any time
and are not considered cancellations or reductions in reservations.
Example:
The AHQA Technical Conference opens on February 5, 2003. Hotel room cancellations
or room night reductions made after November 15, 2002 will not be honored and
charges will be incurred for the original number of room nights reserved.
Credit cards will
be charged at the time originally scheduled for check-in for the original number
of room nights reserved unless the reservation has been cancelled or room
nights reduced prior to the deadline for locking in reservations.
AHQA cannot make
requests on behalf of attendees for waivers in the cancellation policy. AHQA recommends
that all persons registering for a hotel stay obtain written confirmation of their
room reservation from the hotel, and present this written confirmation at the
time of check-in to minimize onsite problems.
This is AHQA's
policy, which hotels administer at our request. Hotels often have their own deposit
policy and may not agree to waive their policy for AHQA's guests. The AHQA Hotel
Sleeping Room Deposit Policy is in addition to, not in lieu of, any hotel's own
deposit/cancellation policies. For more details on specific hotel deposit and
cancellation policies, please contact the hotel directly.
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