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Meeting Management Information
2005 Annual Meeting and Technical Conference - Meeting Management Information
February 21-25, 2005
Hyatt Regency Embarcadero
San Francisco
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Space Management Guidelines
All meeting
space needed for functions during the 2005 Annual Meeting and Technical
Conference must be arranged through the American Health Quality Association’s
(AHQA), Operations and Education Department. A completed request for space
must be submitted to the Manager of Meeting & Events in order to be
considered for space. The Manager of Meetings & Events is the only
individual authorized to approve assignment of meeting space in the conference
hotel. Assignment of space is based on the date the form is received—all
forms are accepted on a first come, first serve basis. All requests
for meeting rooms must be submitted by December 20, 2004.
Meeting space
is only available to individuals or organizations attending the conference.
AHQA is not responsible for any financial obligations that result from
your function(s) including audio-visual, food & beverage, special
room set-up, etc. Refer to the details below on how to proceed with your
request.
- All requests for meeting space must be submitted in writing on the
“Meeting Management Information Sheet.” A minimal service
charge of $20 is required if you would like your meeting listed in the
conference program and signage to be posted. Forward your completed
form(s) and any required payments as soon as possible to Attention:
Jacqueline Osborne, Manager, Meetings & Events, AHQA fax 202-331-9334
or via email josborne@ahqa.org.
- Once your form has been processed, you will receive notification from
AHQA indicating your room assignment and your designated hotel contact.
All requests for audio-visual, food and beverage, room set-up, etc.
will be handled by your hotel contact, not AHQA unless arrangements
have been previously made.
- The AHQA Manager of Meetings & Events is the only individual authorized
to make changes in room assignments. The hotel will not make any changes
unless they receive prior approval from AHQA.
- The hotel will contact you with all of the necessary paperwork AND
to arrange final payment for your requests (audio visual, food and beverage,
etc.), not AHQA.
- The hotel will require full payment for all services one-week prior
to your event.
- If the hotel does not receive payment in full before the event(s),
the hotel will notify AHQA. The AHQA Manager of Meetings & Events
will notify the designated contact for the meeting that the function(s)
will be canceled unless payment is received immediately, no
exceptions.
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