AHQA/AHQF 2004 Annual Session and Technical Conference/HOTEL & OTHER GENERAL INFORMATION

AHQA/AHQF Meeting Management Information Sheet (PDF) Overflow Hotel Available In order to accommodate increased demand for additional hotel rooms during the Annual Meeting & Technical Conference we have made arrangements for a small block of additional rooms for conference attendees at the Brent House Hotel for Sunday, March 7 and Monday, March 8. Brent House Hotel 1512 Jefferson Highway New Orleans, LA 70121 Phone: (504) 835-5411 Toll free reservations: 800-535-3986 Email: reservations@brenthouse.com THE ROOM RATES WILL BE $90 SINGLE/DOUBLE, ($100.58 room plus 11.75% sales tax). Reservations may be made by calling the Brent House Hotel directly at 800-535-3986 and ask for the reservation manager, Maria Luna or you can send an email via reservations@brenthouse.com. Reservation cut-off is February 16, 2004. In order to receive the special group room rate for Sunday and Monday, please mention the American Health Quality Association. The hotel is unable to adjust rates after check-in. Individuals will be responsible for confirming and guaranteeing their reservations for late arrival in case or by use of a major credit card. Individual hotel reservations MUST be cancelled 72 hours in advance of arrival to avoid any penalties. When guest rooms are cancelled in a timely manner, a reservation cancellation number should be obtained from the Brent House Hotel reservation department. This is a standard cancellation policy developed and enforced by the hotel not AHQA. We encourage you to request and maintain hard copy confirmation of both reservations and cancellations for your protection. Hotel Check-in/Check-out times The hotel's check-in time is 4:00 p.m. Checkout time is 2:30 p.m. Guests arriving before 3:00 p.m. will be accommodated on a first-come basis pending availability of rooms. Astor Crowne Plaza/Alexa Hotel 739 Canal @ Bourbon Street New Orleans, LA 70130 Phone: (504) 962-0500 Toll free reservations: (888) 696-4806 Website: www.astorcrowneplaza.com THE ROOM RATES WILL BE $159 SINGLE/DOUBLE, ($20 per additional person) PLUS TAX. Reservations may be made by calling the Astor Crowne Plaza directly at 888-364-1200 or (888) 696-4806. Reservation cut-off is February 2, 2004. In order to receive the special group room rate, please mention the AHQA Annual Meeting & Technical Conference Meeting. The hotel is unable to adjust rates after check-in. Individuals will be responsible for confirming and guaranteeing their reservations for late arrival in case or by use of a major credit card. IMPORTANT NOTE: The Astor Crowne Plaza hotel requires a room deposit that will be refunded IF room reservations are cancelled seventy-two (72) hours prior to the day of arrival. Non-cancelled room reservations (including those that do not have an appropriate cancellation number) will not be refunded. This is a standard cancellation policy developed and enforced by the hotel not AHQA. We encourage you to request and maintain hard copy confirmation of both reservations and cancellations for your protection. Hotel Check-in/Check-out times The hotel's check-in time is 3:00 p.m. Checkout time is 12:00 p.m. Guests arriving before 3:00 p.m. will be accommodated on a first-come basis pending availability of rooms. HOTEL New Orleans Marriott 555 Canal Street New Orleans, LA 70130 Phone: (504) 581-1000 Fax: 504-523-6755 Website: www.marriott.com The New Orleans Marriott has been chosen as the official headquarters hotel for the 2004 Technical Conference and Annual Session and House of Delegates Meeting. The New Orleans Marriott is located in the historic New Orleans French Quarter. Within short walking distance of all major attractions, the Aquarium of the Americas, the Riverwalk, French Market, Bourbon Street, and the Convention Center. For visitor information, please contact the New Orleans Convention and Visitors Bureau. New Orleans Convention and Visitors Bureau. 1520 Sugar Bowl Drive (504) 566-5003 www.neworleanscvb.com THE ROOM RATES WILL BE $159 SINGLE/DOUBLE, PLUS TAX. Reservations may be made by calling the New Orleans Marriott directly at 888-364-1200 or (800) 228-9290 Marriott worldwide. Reservation cut-off is Thursday, January 22, 2004. In order to receive the special group room rate, please mention AHQA Technical Conference and House of Delegates Meeting. The hotel is unable to adjust rates after check-in. Each room reservation must be confirmed and guaranteed with a major credit card. This is hotel policy not AHQA. Hotel Check-in/Check-out times The hotel’s check-in time is 3:00 p.m. Checkout time is 12:00 p.m. Guests arriving before 3:00 p.m. will be accommodated on a first-come basis pending availability of rooms. TRANSPORTATION Shuttle Transportation Airport Shuttle is the official transportation for AHQA 2004 Annual Meeting and Technical Conference. You can contact Airport Shuttle at 504-522-3500 for shuttle and Sedans transportation. AHQA 2004 Discount Coupons Travel Agency Rightway Travel, AHQA's official travel agency, can assist you in your travel plans and can be reached at 800-748-8565 (phone) or 228-688-7590 (fax). Airline Southwest Airlines is offering a 10% discount off of most fares for air travel to and from the event, with the convenience of Ticketless Travel. To qualify, you must call Southwest Airlines Group and Meeting Reservations at 1-800-433-5368 and reference the assigned ID Code: D0252. Reservations Sales Agents are available 7:00am - 8:00pm Monday-Friday, or 8:30am - 5:30pm Saturday and Sunday, Central Standard Time. United Airlines is the official airline of the AHQA. If you or your travel agent calls United's toll-free number (1-800-521-4041) to book your reservations, you will receive a 5% discount off the lowest applicable discount fare, including First Class, or a 10% discount off mid-week coach fares, purchased 7 days in advance. An additional 5% discount will apply when tickets are purchased at least 30 days in advance of your travel date. Discounts also apply on United Express and United code share flights (UA*) operated by US Airways, US Airways Express and Air Canada. Call United's Specialized meeting Reservations Center at 1-800-521-4041 to obtain the best fares and schedule information. Make sure you refer to Meeting ID Number 516SB. Dedicated reservationists are on duty 7 days a week from 8:00 AM to 10:00 PM EST. Driving from the Airport Begin at New Orleans Intl/moisant Fld/ and go Northeast for 0.7 miles; Continue on Shell Rd and go Northeast for 0.6 miles; Turn left and go West for about 500 feet; Turn right on Virginia St and go North for less than 100 feet; Turn right on Veterans Memorial Hwy, Veterans Memorial Blvd and go East for 0.4 miles; Turn left on LA-49,Williams Blvd and go North for 0.2 miles; Turn right on ramp and go East for 0.3 miles; Continue on I-10 and go Southeast for 10.8 miles; Bear left on ramp at sign reading "Exit 234B to Poydras St/Superdome" and go East for 0.2 miles; Continue and go East for about 400 feet; Continue on Poydras St and go East for 0.9 miles; Turn left on Tchoupitoulas St and go North for 0.2 miles; Continue and go North for less than 100 feet; Turn left on Canal St and go Northwest for 0.1 miles. Rental Car Avis Rent A Car is the official car rental agencies for the 2004 Annual Meeting and Technical Conference. WEATHER March temperatures average around 80-90 degrees and low around 65-75 degrees. Visitors are most comfortable with a light jacket or coat. An all-weather coat will take the chill off evenings as well as lightweight summer clothes during the day. For questions or comments about the hotel and general meeting logistics, please contact Jacqueline Osborne at 202-331-5790 ext. 201 or josborne@ahqa.org; questions about program content, please contact Erin Williams at 202-331-5790 ext. 207 or ewilliams@ahqa.org; and, questions about registration/program content, please contact Alicia Massey at 202-331-5790 ext. 205 or amassey@ahqa.org.

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